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Purchasing

Purchasing is responsible for the procurement processes at Facilities Services. The Purchasing Department includes the purchasing manager, a purchasing assistant, Accounts Payable, and the Stores Warehouse.

The purchasing manager oversees the department and issues purchase orders for materials and services to workers. The purchasing manager also prepares, issues, and awards bid documents for capital repairs and equipment, plus reviews documents developed by the Project Management group. Corporate credit cards used by Facilities Services are managed through this office.

The purchasing assistant travels around the metropolitan area purchasing and/or picking up small orders of materials for the shop and zone workers. This service significantly reduces the need for trades workers to be driving into town to collect parts.

Accounts Payable makes sure our vendors get paid for their goods. Invoices are matched with receiving documents and invoice vouchers are issued to initiate payment from the university business office. Credit card charges are reconciled against monthly account statements.

The Stores Warehouse inventories over 2,800 items for facilities maintenance and repairs. Items stocked are commonly used materials, including plumbing, electrical, hardware, lumber, custodial, paint, lamps, tools, automotive, clothing, safety supplies, and miscellaneous building materials.

The primary customers for Stores are the workers at Facilities Services and inventory is focused around their needs. Campus departments also have the option of purchasing maintenance materials from Stores for small projects or repairs.

Stores serves the receiving and shipping needs of the Facilities Services shops and zone teams. Materials are received from common freight carriers, parcel delivery services, and express package services. Items are checked against purchase requests and packing lists, then distributed to the appropriate shop or zone.

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